Managing Content

This section provides basic instructions for adding and editing content, descriptions of the tools used to format text within web pages, and details of specialized content types available to a portal.  While Site Administrators can add content to any area of a portal, some users may have permission to add, edit, and/or review content within certain areas of a portal only.

• Standard Content Types
• Add / Edit Content
  
• Cut / Copy Content
• Deleting Content
• Rename Content – A feature used to change the content Title and its Short Name which appears at the end of the URL for that content.
• Publishing Content
• Locking Content
• Content Editor (WYSIWYG) – The text editor used to format text, images, links, etc. for a web page.
• Relating Items to Other Content – Content items of a similar topic that are stored in different areas of a portal can be linked or related to one another.
• Form Field for Referencing Content – A drop-down field used to locate content for linking or referencing to another content.
  
• Check Out / Check In – A feature used to create a draft copy of an existing content for making edits while the content itself is still available for viewing.
  

Specific content types

• Pages – A web page with formatted text, links, images, etc.
• Files and File with Encryption – Files uploaded to a portal.
  • See Posting Files: FAQs for information on file types, size, security, and search.
• News Items – Announcements highlighted on the Home page of a site.
• Images – Images uploaded to a portal.
• Links – Links to other contents within a portal or to external URLs.
• Collections (available by request) – Saved searches useful for creating lists of similar contents stored in different folders on a portal.

If a content type of interest is not seen here, it may be described in detail within its own section such as Contact Lists, Calendars & Events, Groups & Group Spaces, and Email Subscriptions.